Cancellation Policy Clause

Last updated: 2/28/2026

Cancellation by Client

If the Client cancels services for any reason, written notice must be provided to Cornflower Blooms Wedding & Events, LLC.

All retainers or deposits are non-refundable, as they secure the event date and compensate for planning time, administrative work, and loss of other booking opportunities.

If cancellation occurs after services have begun, the Client is responsible for payment of:

• All work completed up to the cancellation date
• Any non-recoverable expenses incurred
• Any outstanding balances due under the payment schedule

No refunds will be issued for services already performed.

If cancellation occurs within [30 / 60 / 90] days of the event date, the full remaining balance may be due, as significant planning work and scheduling commitments have already been made.

Rescheduling

Requests to reschedule are subject to availability and written approval.

If the Company is available for the new date:

• payments already made will transfer to the new date
• additional fees may apply

If the Company is not available: the change will be treated as a cancellation.

Cancellation by Company

The Company reserves the right to terminate this agreement for cause, including but not limited to:

• nonpayment
• failure to cooperate
• unsafe or hostile conditions
• illegal activity
• breach of contract

In such cases, the Client remains responsible for services already performed and non-recoverable expenses.

If the Company must cancel due to emergency, illness, or circumstances beyond reasonable control, reasonable efforts will be made to assist in securing a replacement planner if possible. Liability is limited to amounts paid for services not yet performed.

Payment Schedule Clause

Retainer

A non-refundable retainer is required to secure services and reserve the event date. Services are not confirmed until the signed agreement and retainer are received.

Payment Installments

The remaining balance will be paid according to the contracted schedule.

All payments must be made on or before the due dates listed.

Late Payments

Payments not received within [5 / 7 / 10] days of the due date may result in:

• late fee of
• suspension of services
• cancellation of agreement at Company discretion

The Company is not responsible for delays caused by late payment.

Final Payment Requirement

All outstanding balances must be paid in full before the event date.

The Company is not required to perform event services if payment is incomplete.

Additional Services and Overage

Services requested outside of the agreed scope, additional hours, or unexpected coordination needs will be billed at $100 per hour or quoted separately.

Payment for additional services is due within 5 days of invoice.

Emergency Decision Authority Clause

If unforeseen circumstances arise that require immediate decisions and the Client cannot be reached, the Client authorizes the Company to make reasonable and necessary decisions on the Client’s behalf to protect:

• safety of guests and vendors
• event continuity
• property and equipment
• timeline integrity
• contractual obligations

This may include, but is not limited to:

• adjusting timelines
• modifying layouts
• approving substitutions
• coordinating vendor changes
• addressing weather or safety concerns
• implementing contingency plans

The Company will make good-faith decisions consistent with the Client’s known preferences and best interests.

The Client agrees that the Company shall not be liable for outcomes resulting from emergency decisions made under this authority.

Any additional costs incurred as a result of emergency decisions are the responsibility of the Client.

Client Designated Decision Maker

The Client shall provide the name and contact information of an alternate decision maker authorized to act on the Client’s behalf if the Client is unavailable on the event date.

If no alternative is reachable, emergency authority applies.